Will this new system/method be required, or is it optional? Can we continue doing business the old way?
Will you be going over the system and new process steps?
How many contacts will we be able to input. We are state wide and we have individuals through out the state.
The vendor will be responsible with reconcillation of the CES approved PO from client with the PO sent to the vendor directly?
When is fee due? If install is not complete, then the fee should not be due until complete.
How does lease payments work with fees to CES?
Without the CES Purchasing Specialist Stamp a Project cannot be started?
When will this System be implemented ? Estimate date?
Does this new system apply to the AEPA contract?
Are there user categories? i.e. I don't want the Finance person that handles your CES payment to be shown for schools to contact.
CAN THE ADDED USERS HAVE TERRITORIES OR ZIP/ZONES THEY ARE RESPONSIBLE FOR LISTED?
Can a vendor request to modify their service area to include additional CES procurement regions?
What if you have active contracts, but the contract screen shows a "?" question mark? I thought all contracts were uploaded, is there another step?
What if we are not able to get this completed by April 5?
Materials and Equipment are going up by 15% to 30% this year, how is the pricing adjusting for this, through out the year
Will general documents that are required on all bids be uploaded to your new system? this would help with having to submit the information with each bid.
Will the Member be able to choose multiple Vendor email addresses for PO notification?
I have not seen any where for "Bonding" requirements on a project, and where a bond has been issue ...etc?
The process for the Member is still that they send the PO to CES (PO@CES.org) but the PO does not carry the C/O CES address as before?
can multiple members from the same company be in the system at the same time?
Just to clarify does this all still apply to construction equipment vendors? I got confused when you said it doesn't apply to construction.
The PO does not come directly to the vendor, unless by mistake, in which case the PO is forwarded to CES from the vendor for approval?
Do Orders we receive prior to the 4/5 date need to be changed to reflect the new process? Or is that the first date members must send ones with the new stamp.
How do you reconcile pricing on fixed fee quotes? (A&E)
How would that work for emergency work, such as emergency restoration calls?
can admin fees be due all at once at the end of the quarter? instead of on each invoice
So, this process does not apply to Architectural firms?
What happen if we have a piece of equipment is priced on the price list, but the customer requests several different options which increases the cost?
Can we use the portal to register new members with CES?
Is architectural services considered to be under construction?
What is the best process to use, regarding urgent addendum requests, while waiting for contracts to be uploaded.?
Will a vendor be able to add a link to our online catalog in the Blue Book ?
We have outstanding PO's that will not be paid until June of this year. Will they be finished out on the old system?
Clarifying….The PO's have been paid on a monthly basis since last August, they will be paid off by June.
Our fees are usually based on a percentage of the MACC amount. This means it is not based on hourly rates, but on phases like Schematic Design, Design Development, etc...…. How do we send out a price quote based on this system.
Can you have the process written out, and sent to all of us via PDF?
I'm still confused on A&E fixed fee quotes. Although we can provide our hourly price sheet per Title (qualification) the quote will be a lump sum for the service, not broken (number of hours per title). Is having the price sheet in place sufficient? Do we need to attach that price sheet to our fixed fee quotes, even though the lump sum can not be directly tied to those rates?
Our products have many variations. Our contract lists a "generic" part number. So a member's quote or order will show a different part number, which will define all the variations. Prices may vary based on member's selections would have appropriate discount applied. Will this cause an issue?
Thanks! I will follow up with my Team to verify that all of our projects are a percentage of MACC
So the part number isn't critical that it matches the contract?
Who should we email with follow up questions?
for a quick re-cap -CES will invoice the vendors monthly for the admin fees, CES is ok with the vendors paying CES only after the customers pays us....if this is correct.....
can we send you a monthly report for the prior months customers payments (with their PO numbers referenced) - and then you will apply our payment to your corresponding invoices?
Is your invoice number the member's PO number?
i was hoping you wouldn't say that :)...but i understand..thank you!
Thank you for the session
Thank you all for the good work.
Thank you for this session and everyone's hard work they are putting into this project!