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Direct Purchase Member Orientation - Makeup Session - Shared screen with speaker view
Bonnie Hoke
03:02
Good morning
Jim Barentine
03:09
Good morning, everyone! Thanks for joining.
Sherrita Fluhman
03:10
Morning!
McCain MCCAIN
03:14
Morning
Danielle Ochoa
03:15
Good morning
Levitt Baca
03:19
Good Morning
Melissa Garland
03:22
Good morning!
Maria Merjil
03:25
Good morning everyone!
Irma Montoya
03:29
Good Morning everyone
Olga Holguin
03:30
Good morning!
Barbara Garcia
03:38
Good morning, Barbara Garcia, Village of Cloudcroft, Clerk/Treasurer/CPO
Bobbi Newland
03:39
Good Morning!
Vicki Arnold
03:41
good morning
Amy Ellis
03:49
Good morning and Happy Wednesday!
Reid Wessels
03:54
Good morning!
Carla Yaw
04:05
Good morning
Alissa Trujillo
04:21
Good morning!!
Brenda Halder
04:29
Good morning
Katrina Beverage
04:46
Katrina Beverage is here, but audio is not working.
Diana Rodriguez
05:04
Good Morning! From HVHS
Mary Mackey
05:16
Good Morning. Mary Mackey from the City of Deming.
Katrina Beverage
05:19
Katrina Beverage is here, but my audio is not working.
Latricia Mathis
05:34
Good Morning from NAS-NM! : )
David Chavez
09:53
Good Morning everyone, Please enter your questions into the chat. Thanks,
PATRICIA HOLBROOK
10:36
Good morning
Robert Herrera
11:07
Good morning
Brian Stacy
14:53
When I was trying to investigate air purification systems via CES, I had to do my own research to make sure that the vendors actually met the guidelines that was established via DOH, PED, HVAC. Most of the air purification systems did not meet the guidelines and I was afraid to purchase because I was not familiar with the specs needed. What prevents this from happening in the future?
Michele Guerra
18:25
Good morning everyone from Berino Elementary
Lucy Young
19:55
Good Morning Everyone from Farmington Municipal Schools, Plant Operations.
Mireya Meza
22:45
Can you say that again? What is CRS changing to?
Bonnie Hidalgo
22:58
BTIN
Bonnie Hoke
23:08
If we want to close an open po with CES and open a new one with the vendor will this be ok.
Mireya Meza
23:33
Thank you
Raquel Alarcon
26:29
are you recording the training? I would like to refer back to it in doubt
Kathy McLaughlin
26:44
Do we also issue a PO from our own PO system?
Raquel Alarcon
26:46
when in doubt
Kristin Saavedra
29:44
Just to confirm, we do not pay the vendor, right?
Jose Cardona
30:28
Sounds like you cut the PO but need to upload the PO to CES later on
Kristin Saavedra
33:31
Are we still receiving invoices from CES for payment?
Raquel Alarcon
34:30
do we have to contact somebody in particularly to get access?
Bonnie Hoke
35:56
Could the vendor information include where payments are mailed. W-9 information and payment mailing information are rarely the same address.
Toni Foligno
36:02
Hello, Toni Foligno, County of Lincoln.
Anna Wastchak
40:39
Does the blue book have whether or not we can send a PO directly to the vendor or if we need to submit in the CES system? Mainly I am asking about food vendors, where we have been ordering directly from them on their system.
Irma Montoya
40:55
I am sorry, I might of missed this. How will we receive our log in for CES? Will you be providing that to us?
Marco Abeita
41:45
Will the Members need to contact the Vendors for "Subscription" licenses to change notices/invoicing to the Member rather than CES?
Brian Stacy
43:19
Thank you!
Lisa Eaker
43:48
It would be helpful to include a “more information” or “notes” box. The salesperson may not be the contact shown in the Blue Book, but it would be nice to have them sent a copy of the PO as well as the CES contact person for the particular vendor.
Peter Tormos - S.R.C.S.
44:35
Two questions:So we will be contacted by Gary Tripp to verify the email address we (S.R.C.S.) want to use to upload Direct Purchasing POs?
Matt Fletcher
45:03
Would we be able to give access to the digital Bluebook to others within our municipality, or is that only made available to those of us in our procurement department that have access to the shared email login/password?
Jose Cardona
48:43
Our Purchasing Program has several Buyers that work with CES. Is the email for the login sent to all?
PATRICIA HOLBROOK
49:09
So with direct purchase order we don't email the vendor with the po, you will send the po to vendor correct?
Jo Williams
50:34
If our funding agencies require us to obtain 3 quotes for products or services,, how is this direct service going to help us with sole sourcing or in areas where it is difficult to receive 3 quotes?
Bonnie Hidalgo
50:48
so the vendor will pay CES directly the CES fee?
Leticia Medina
50:57
Since we now need to establish an independent vendor account in our accounting system, does CES confirm that the EIN on the W-9 coincides with IRS records? This will ensure that there won't be any issues after the annual Forms 1099's are filed.
Anna Wastchak
52:50
Thank you!
Jo Williams
57:27
What is going to constitute "construction" for you? Ex: resurfacing our playground or parking lot. Is that construction or another category?
Kristin Saavedra
01:01:23
How would we know who is getting the shared login within our municipality?
Barbara Garcia
01:01:33
I would suggest an account that could be used to do research but not submit purchase orders. We have departments that can do the research and give the Procurement Officer the information, we do not want them to have our password that will allow them to PURCHASE.
Bonnie Hidalgo
01:05:07
thank you
Bonnie Esparza
01:06:49
Once CES stamps "APPROVED" does it go back to the originator or can it be sent to multiple people for example to the AP?
Leticia Medina
01:06:55
Thank you. Will continue with our internal processes to obtain confirmation.
Kristin Saavedra
01:07:21
Thank you Barbara!
Donny Prosise
01:08:01
Is there someone in particular at CES that we should contact if we already have a shared e-mail address for our purchasing group, which we'd like to use to log in and submit POs? Or will that be covered in the pending e-mail?
Barbara Garcia
01:08:34
CPO's NEVER share your password!
Mireya Meza
01:08:50
If the vendor we are making a purchase from is not a participant thru CES are we still allowed to make purchases from them? I am asking because we buy shirts from small privately owned company's or this up to our company?
Kristin Saavedra
01:10:02
My concern is that our entire municipality is on the CES list and everyone is going to get the shared login.
Bonnie Esparza
01:11:15
Thank you all!
Kristin Saavedra
01:13:15
Thank you!
Sara Vasquez
01:13:45
Thank you all! you are a great team!
Bonnie Hoke
01:13:54
Thank you!!!
Lucy Young
01:14:05
Thank you!!!!!!
Matt Fletcher
01:14:08
Brad, is that your playroom, or your kids
Vicki Arnold
01:14:09
Thank you for the information.
CONSTANCE STEWART
01:14:30
Thank you for your time and information.
Matt Fletcher
01:15:47
Excellent! J/K
Jean Moulton
01:15:49
Thank you all for your hard work!
Mireya Meza
01:16:08
You mentioned that when we upload the PO we also need to upload the quote? Correct?
Danielle Ochoa
01:16:12
Thank you!!
Levitt Baca
01:16:20
Thank you!! Great work
Amy Baca
01:16:22
Thank you, great training from a great team!
Ricky Williams
01:16:28
Thank you
candice gebhardt
01:16:29
thank you
Brad Schroeder
01:16:30
yes, both the PO and the quote are to be uploaded
Georgina Galvan
01:16:31
Thank you all for the great presentation!
Maria Reyes de Foster
01:16:31
Thank you all. Stay healthy and safe!
Adriana Contreras
01:16:35
Thank you for all your information!
Olga Holguin
01:16:37
thank you!
Kristin Saavedra
01:16:39
Thank you all!!
Matt Fletcher
01:16:41
Thanks Everyone
Mary Mackey
01:16:45
thank you
Melissa Garland
01:16:47
Thank you!